Ssabi is equipment rental software that keeps what you own, what you have promised, where it is, and what it earned in one live system. Inventory, availability, quotes, dispatch, the warehouse floor, and billing, so nothing is counted twice and nothing is promised twice.
Live status for every asset: on rent, in transit, in staging, or back in the warehouse.
Bookings, holds, sub-rentals, and returns net against inventory as they happen. No double-booked gear.
Rental periods pro-rate and tax applies by rule. Invoices leave on schedule and land in QuickBooks.
Every demo is run live by the founder, on workflows shaped like yours. Ssabi is now onboarding a first group of rental operators. Early workspaces get hands-on migration and a direct line to the people building the product.
Six steps, one record. Every screen reads the same job, so the office, the warehouse, and the crew never argue about a number.
Every item lives in one record: category, rate card, dimensions, weight, and stock on hand per warehouse. Kits and bundles price as one line and pick as their parts.
INVENTORY · KITS · RATE CARDSRate cards and rental periods price every line the same way, with freight and labor on the quote rather than added later. The customer approves and signs online, and the signed version is frozen. When the job changes afterwards, you add a change order with its reason, the customer approves it the same way, and the totals and the final invoice pick up the difference.
VERSIONS · ONLINE SIGNATURE · CHANGE ORDERSAvailability nets itself across confirmed bookings, holds, sub-rentals, out-of-service units, and transfers between your warehouses, per item and per date. A conflict shows at quote time, not on load-out morning.
AVAILABILITY · HOLDS · TRANSFERSCrews, trucks, and gear are scheduled against real capacity. Crews get the day's plan, the job packet, pull sheets, photos, and messages on their phones, and site status flows back as they log it.
SCHEDULING · CREW APP · SITE STATUSPull sheets are generated from the job. Warehouse staff pick against them and log returns, and a wall display shows the floor what is due out and due back today.
PULL SHEETS · PICKING · RETURNSAccepted quotes become orders, completed rentals become invoices, deposit then final. Customers pay by card or ACH through Stripe, the invoice and its payments go to QuickBooks without retyping, and a credit reduces what they owe when a job got smaller.
DEPOSITS · STRIPE · QUICKBOOKSSsabi is built in the open with the operators using it. This is what landed since August.
A print-ready PDF plus the secure link to approve or pay, sent from your own mail account, with a record of what went out and when.
Send an issued invoice and its recorded payments without entering them again. A retry cannot create a duplicate.
The importer suggests where each column belongs, previews the rows, accounts for every source row, and writes nothing until you approve. A fresh import can be undone.
Connect your Avalara or TaxCloud account and quotes use the rate it returns. The entered-rate option stays for everyone else.
The signed quote stays intact, the change carries only the difference, and the customer approves it the same way they approved the quote.
Send gear to the building that needs it and see what your other buildings can spare. Gear on the road counts at neither until it is checked in.
Your invoice series continues where it left off. Imported records keep their old numbers, and any record can be found by any number it has ever had.
Damaged, in-maintenance, and inspection units come out of availability. Sub-rented gear goes in. The number you quote against is the real one.
Catalog to cash, plus the warehouse floor, the crew in the field, and the paperwork most rental tools leave out.
Everything you rent, priced your way.
Structured, versioned, signed online.
Real stock, netted by date and warehouse.
Crew and gear on the right site, on time.
The day's work, on the crew's phones.
Pick, return, and see what is due.
Loads planned, carriers compared.
Deposit to paid, without retyping.
Self-service for them, paperwork for you.
Spreadsheets don't scale; Ssabi does. Built for rental firms, event and staging companies, logistics providers, and infrastructure operators who answer for every unit in the field.
Inventory, schedules, quotes, and invoices live in one system, not five spreadsheets and a whiteboard.
Book a unit and every calendar, quote, and dispatch board updates instantly.
The client adds four units on Thursday for a Saturday show. Add the change, they approve it, the invoice follows. No re-quote.
Rental periods pro-rate, freight and labor are priced on every quote, tax applies by rule. Month-end stops being a project.
Client portals let your customers review and sign quotes and pay invoices online, without calling your dispatcher.
A flat monthly platform fee based on modules and team size. No per-booking fees and no percentage of your revenue.
Every workspace is isolated with row-level security enforced at the database, and you can request a full export of everything, any time.
That is the whole model. Your bookings, your revenue, and your growth are yours. Request a demo and we scope the fee with you before you commit to anything.
Early-access workspaces get hands-on migration included.
Request a demoTen questions that separate a system of record from a booking calendar, with Ssabi's answers.
| THE QUESTION | SSABI'S ANSWER |
|---|---|
| Do quotes and holds count against stock, or only confirmed orders? | Both. Quotes, holds, sub-rentals, out-of-service units, and transfers all net, per item and per date. |
| Is availability netted per warehouse? | Yes. And when one building is short, you can see what the others can spare. |
| What happens when a signed job changes? | A change order. It carries the reason and the difference, the customer approves it the same way, and the invoice follows. |
| Do our record numbers survive the switch? | Yes. Your series continues in your own format, and imported records keep their old numbers. |
| Can we preview an import before it writes anything? | Yes. Every source row is accounted for and nothing is written until you approve. A fresh import can be undone. |
| Is the crew side a real app or a PDF? | An app. Day plan, job packet, pull sheets, photos, and messages, installed on their phones. |
| How do we get our data out? | On request, any time. A full export of everything in your workspace. |
| Are there per-booking fees or a revenue share? | No. One flat monthly fee. |
| How is our data separated from other customers? | At the database. Row-level security on every query, not a filter in the interface. |
| Who runs the demo? | The founder. Live, on workflows shaped like yours. |
Card and ACH payments on quotes and invoices, with deposits and net terms.
Send issued invoices and their payments to QuickBooks without entering them again. A retry cannot create a duplicate.
Connect the tax service you already use and quotes take the rate it returns. Or set your own rate and Ssabi applies it.
Quotes and invoices go out from your own address with a PDF and a secure link, and Ssabi records the delivery.
Microsoft Entra, Okta, and Google Workspace via SAML and OIDC.
Push events to your stack and pull data into your own reporting.
Switching software in a rental business usually means weeks of double entry and a terrifying cutover weekend. Ssabi's onboarding is built to avoid both: your data comes in with a row-level preview before anything is written, and you run both systems side by side until you trust the new one.
Spreadsheets, QuickBooks lists, or exports from your current rental software. Any structured format works.
Ssabi suggests where each column belongs, shows the rows as they will land, and accounts for every source row. Nothing is written until you approve, and a fresh import can be undone.
Keep the old system running while your team works real jobs in Ssabi. Cut over when the numbers match and you're confident.
Every table carries your workspace key and row-level security checks it on every query.
How we protect your dataAny account can enroll a second factor. The accounts that can change billing or access are required to.
Security overviewPoint-in-time backups with a tested restore drill and a written runbook, not a checkbox.
Security overviewAvailability is measured from outside our network and published for anyone to read.
Live statusSsabi is equipment rental software for businesses that send gear into the field and bill for the days it is out. It runs inventory, availability, quotes, dispatch, the warehouse floor, and billing in one live system, so the warehouse, the field, and the office work from the same numbers.
Equipment rental firms, event and staging companies, logistics providers, and infrastructure operators. Any business that sends equipment into the field and bills for the days it is out.
Yes. Availability nets itself across every quote, hold, sub-rental, out-of-service unit and warehouse transfer, per item and per date, so a unit cannot be promised twice. A request that would collide with an existing booking is flagged before it is confirmed.
You add a change order to the signed job with its reason. The signed quote stays intact, the change carries only the difference, and the customer approves it the same way they approved the quote. The totals and the final invoice pick up the change, and if the job got smaller you issue a credit from the invoice.
That is the most common migration. Inventory, customers, rate cards, and open jobs come in through the importer, which matches your columns to Ssabi's, previews every row, and writes nothing until you approve. The workflows that lived in spreadsheets, like availability, quoting, and billing, become live screens that stay in agreement.
Yes. Record numbers use your own format and your series continues where it left off. Imported records keep the numbers they had in your old system, and any record can be found by any number it has ever had.
Yes. Connect QuickBooks from Settings, then send an issued invoice and its recorded payments to QuickBooks without entering them again. Ssabi remembers what was sent, so a retry cannot create a duplicate.
Accepted quotes become orders, completed rentals become invoices, deposit then final. Rental periods pro-rate, freight and labor are priced on every quote, and sales tax applies by rule or through your Avalara or TaxCloud account. Payments run on Stripe with card and ACH, deposits and net terms.
A flat monthly platform fee based on the modules you use and the size of your team. No per-booking fees, no percentage of your revenue, no long-term contract. Request a demo and we will scope it with you.
Yes. Every workspace's data is isolated with row-level security enforced at the database on every query, not in the interface. It is the first thing we test and the last thing we would compromise.
English, German, Spanish, French, Dutch and Portuguese, in the product and on this site.
Yes. Onboarding is guided and your data is imported with a row-level preview before anything is written. You run Ssabi in parallel with your current system and cut over when the numbers match.
Request a demo and watch your whole operation run, from inventory to invoice, on one screen.
Request a demo